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Accounts Receivable Accountant

SUMMARY:
Responsible for all accounts receivable functions necessary for the basic operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepare bank deposits for daily cash receipts (construction and property management)

  • Post and apply cash receipts (construction and property management)
  • Prepare monthly billings for the construction company
    • Print WIP report on the 1st of the month.
    • Review WIP report, make corrections if necessary.
    • Review WIP report with accounting manager, make corrections if necessary.
    • Print revised WIP report and provide to SVP for review and approval
    • Generate invoices
    • Print invoices
    • Post invoices
    • Deliver/mail invoices
  • Calculate and post N/P and N/R interest charges
  • Post overhead cost allocations to job cost on a monthly basis
  • Process accounts receivable adjustments
    • Unapplied cash
    • Apply debit/credit memos
    • Write-offs
  • Process and enter manual inventory invoices
  • Prepare and post property management fee billings
  • Set up and maintain new job numbers in job cost and contract modules.
    • Set up job numbers
    • Input estimated start and completion dates
    • Update job set up with actual start and completion dates
    • Maintain job status in the system (unstarted, in progress, closed)
  • Set up changes orders in contract module
  • Prepare and post billings for change orders
  • Reconcile petty cash on a monthly basis
  • Post monthly insurance cost allocations and run allocated costs on last business day of the month.
  • Review A/R aging reports monthly and follow up on past due accounts
  • Reconcile accounts receivable sub-ledger to the general ledger on a monthly basis.
  • Reconcile accounts receivable on BOC to payables for BOC and BOS vendors in Property management
  • Reconcile revenue per job cost module to the general ledger on a monthly basis.
  • Special projects as required
  • Communicate with co-workers, management, clients, and others in a courteous and professional manner.

 

Qualifications:

General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices. Detailed oriented. Good with basic math. Able to work in team environment

Education/Experience:

 Bachelor’s degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Computer Skills:

To perform this job successfully, an individual should have knowledge of:

  • Word Processing software, Spreadsheet software, Accounting software, Timberline, Yardi