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Office Property Manager

SUMMARY:

The responsibilities include daily operation of a portfolio of properties. May manage commercial properties. Experience in office buildings with state and county tenants a plus.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Daily trouble shooting of all building issues including but not limited to HVAC, plumbing, electrical, roofing, landscaping, parking lots, lighting, flooring, and landlord/tenant communications. Oversee repairs and tenant improvement work
Coordinate the operational aspects of the property in a manner, which protects, maintains and improves the value of the client’s assets includes coordinating repairs, maintenance and site inspections.
Manage and evaluate contracted services as required; monitor performance per scopes of work and contractual agreements. Review, bid and negotiate third-party vendor contracts.
Customer Service – There is considerable emphasis on this very important job function
Superior Tenant relations
Coordinate customer relation functions and holiday activities/gift distribution
Develop, prepare, present and manage annual and multi-year operating expense and capital budgets
Ability to plan and manage within budget and time constraints
Perform monthly variance reports, ensuring accurate data updates of any lease changes
Understanding of commercial leases, routine accounting methods
Processing of Accounts Payable
Collections of Accounts Receivables (limited to charges for Tenant Authorized work)
Learn Yardi and become proficient in its use
Mentor and train APM’s and TSR.
Develop and maintain positive relationships with all service providers.
Implement preventive, ongoing and anticipated maintenance/repair programs
Development of a comprehensive capital improvement schedule for each property. Monitor all capital improvement projects in the building.
Prepare available spaces for leasing and prospective tenants
Act as liaison between customer and construction management and participate in punch list walk-through and follow-up
Coordinate tenant move-ins and orientation
Work well with other department personnel toward common service delivery goals, tenant satisfaction.
Establish and maintain an effective system of communication within the organization, and establish and maintain effective working relationships with diverse groups and individuals.
Prepare and maintain a variety of written materials such as reports, documents and correspondence, using a computer.
Perform other related duties as assigned.
The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must.

Experience & Qualifications:

Bachelor’s degree preferred
Experience in managing multi-site portfolios
Superior client relationship management skills
Highly organized and able to multi-task
Must look and act in a professional manner
Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor
Must be able to manage and develop effective working relationships with vendors, contractors, and tenants
High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively
Requires strong verbal and written communication skills and effective organizational and problem solving skills
Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner
Adept at using Outlook, Excel, Word and Power Point. Timberline experience a plus

Computer Skills:

To perform this job successfully, an individual should have knowledge of:

Outlook, YARDI, Microsoft Office Suite

Submit resume and cover letter to jobs@buzzoates.com