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Property Manager – Commercial Office

Property Management – Buzz Oates Management Services

REPORTS TO: VP Senior Property Manager FLSA Status: Exempt

Buzz Oates is one of the largest commercial real estate owners/developers in California with over 23 million square feet under management. Over the last 60 years, the company has constructed over 60 million square feet of industrial warehouse and distribution facilities, business parks, and retail centers. Buzz Oates leases approximately 3 million square feet and executes on $100 million in purchases and sales annually. Our investment philosophy centers on providing a single point of contact for construction, real estate and asset management services. The company is positioned for growth, with targeted new developments throughout the Western half of the United States.


The responsibilities include daily operation of a portfolio of properties. May manage commercial properties. Experience in office buildings with state and county tenants a plus.


Daily trouble shooting of all building issues including but not limited to HVAC, plumbing, electrical, roofing, landscaping, parking lots, lighting, flooring, and landlord/tenant communications. Oversee repairs and tenant improvement work
Coordinate the operational aspects of the property in a manner, which protects, maintains and improves the value of the client’s assets includes coordinating repairs, maintenance and site inspections.
Manage and evaluate contracted services as required; monitor performance per scopes of work and contractual agreements. Review, bid and negotiate third-party vendor contracts.
Customer Service – There is considerable emphasis on this very important job function
Superior Tenant relations
Coordinate customer relation functions and holiday activities/gift distribution
Develop, prepare, present and manage annual and multi-year operating expense and capital budgets
Ability to plan and manage within budget and time constraints
Perform monthly variance reports, ensuring accurate data updates of any lease changes
Understanding of commercial leases, routine accounting methods
Processing of Accounts Payable
Collections of Accounts Receivables (limited to charges for Tenant Authorized work)
Learn Yardi and become proficient in its use
Mentor and train APM’s and TSR.
Develop and maintain positive relationships with all service providers.
Implement preventive, ongoing and anticipated maintenance/repair programs
Development of a comprehensive capital improvement schedule for each property. Monitor all capital improvement projects in the building.
Prepare available spaces for leasing and prospective tenants
Act as liaison between customer and construction management and participate in punch list walk-through and follow-up
Coordinate tenant move-ins and orientation
Work well with other department personnel toward common service delivery goals, tenant satisfaction.
Establish and maintain an effective system of communication within the organization, and establish and maintain effective working relationships with diverse groups and individuals.
Prepare and maintain a variety of written materials such as reports, documents and correspondence, using a computer.
Perform other related duties as assigned.
The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must.

Experience & Qualifications:

Bachelor’s degree preferred

Experience in managing multi-site portfolios
Superior client relationship management skills
Highly organized and able to multi-task
Must look and act in a professional manner
Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor
Must be able to manage and develop effective working relationships with vendors, contractors, and tenants
High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively
Requires strong verbal and written communication skills and effective organizational and problem solving skills
Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner
Adept at using Outlook, Excel, Word and Power Point. Yardi experience a plus
Computer Skills:

To perform this job successfully, an individual should have knowledge of:

Outlook, YARDI, Microsoft Office Suite

Buzz Oates offers a great work culture with an open space work environment in a Class A office building in Downtown Sacramento, close to the area’s top destination entertainment centers. We offer a full benefit package: health, dental, vision, EAP, LTD, parking, as well as a matching 401(k) program and education reimbursement. Email resume and cover letter.
Job Type: Full-time